The biggest mistake businesses make is assuming a virtual assistant can do everything for you. Although a VA could do most things, it is not realistic. Depending on your needs, there are components to keeping your daily operations running smoothly.
The most effective way to achieve this is to hire for the position not the project. To do this you need to build a team that works together to achieve your business goals as an owner.
A VA typically works with a team of specialists who can provide the services you need, all outsourced, to save you time, money, and accomplish your business goals.
Here are five categories you can outsource to a Virtual Assistant.
POSITION: DIVINITY VIRTUAL ASSISTANT (DVA)
Email & Schedule Management Tasks
Email is a HUGE time consumer. You can get stuck checking emails for up to 2-3-hours a day, if you’re not careful.
Working with a DVA to handle your email, as well as things like your calendar is essential to becoming more productive as a modern-age business owner.
- Filtering Emails / Managing Spam
- Database Building / Updating Contacts or CRM
- Answering Customer Service Emails /Tickets / Chat Support
- Sending of Greetings eCards, Event Invitations, etc.
- Calendar Management
- Appointment Scheduling
- Travel Arrangement and Planning
- Reminder Services
File Storage & Organization Tasks
Being organized is just as important as being productive. DVA’s can help you systematize implement processes that will organize your business.Dropbox / Google Drive Organization
- Data Entry in Word, or Google Docs
- Creating / Managing Spreadsheets
- Preparing PowerPoint / Keynote Presentations
- PDF Conversion, Splitting and Merging
Administrative & Blogging Tasks
- Online Research
- Blog Publishing Management
- Moderating Blog Comments
- Adding Tags & Images to Blog Posts
- Receptionist Duties
- Sending Client Invoices
- Basic Bookkeeping (Quickbooks)
- Personal Errands (Purchasing Gifts Online, etc.)
- Project Management & Training Tasks
- Project Management Between You and Team members
- Preparation of Training Materials
- Deadline / Deliverables Tracking
- Social Media Management Tasks
- Creating Facebook Fan Pages / Groups
- Creating Twitter, & IG, Accounts
- Managing and Increasing Your Twitter Following
- Schedule Tweets and Track Mentions and Hashtags
- Create and Manage LinkedIn Account / Profile
- Create Pinnable Images on Pinterest
- Create and Manage YouTube Account
- Upload Videos on YouTube
- Answer inquiries and Messages on All Channel & Profiles
- Create SlideShare Presentations
Email Marketing
- Creating a New List in Email Marketing Software
- Adding and Removing Subscribers from Lists
- Creating and Scheduling Broadcast Emails to Promote Content
- Editing Follow-up Emails and Auto-responders
- Creating Email Newsletters
- Editing / Proofreading Emails
Content Writer
- Web Content / Blog Post Creation
- Ghost Blogging
- Press Release Writing
- Newsletter Writing
- Directory Submission
- Article Spinning
- Article Marketing